You should therefore develop a sensible archiving system for your documents. You probably already know which documents you are primarily dealing with. Otherwise get an overview first.
Then think about which archiving system would be best suited: In many cases, it is a good idea to archive documents. Form categories – for example, by customers, by type of documents or by urgency. Do not get too small: The archive system must be easy to use and logically arranged. You should be able to find documents with a flick of the wrist. (Also read: Can I go to the doctor while I am at work?)
Also, make it a habit to print as little as possible. This not only protects the environment, but also ensures less chaos in the archiving. Do you really need all documents in paper form, or are they available digitally as duplicates? Then it makes sense that you also develop a digital archiving system with which you can organize all documents in a meaningful way so that you can quickly access them.
3. Develop a routine
Even the best filing system will soon be useless if you do not also discard documents. Set fixed times when sorting documents that you no longer need. You can enter a recurring appointment in the calendar for this – or you can always arrange things when a folder or filing cabinet is full. (also interesting: Bill Gates: These 3 things in the office make you more productive)
Also assign each item a fixed location where you put it back immediately after use. If you rarely use a punching machine, stapler, ruler or calculator, these things belong in a closet or drawer. It also helps keep track of if you bundle cables or switch to wireless keyboard and mouse devices.
4. Make yourself beautiful
What kind of workplace do you like to work at? What do you need to feel good? A neat desk does not have to be minimalist. Your favorite cup, a holiday picture or an item that gives you a good feeling can also find its place on it. (Also worth reading: Help, my colleague is a lateral thinker! What to do now)
When it comes to everyday items like a ball holder or a shelf, you need to focus first and foremost on the function and only secondarily on the design. More important than a beautiful appearance is that you can use these things sensibly and easily – above all, they must work well. Ideally, function and design go together anyway.
5. Clean up the desk in the evening
Do you know? Actually, you start the workday structured, but then you sit at your cluttered desk and you do not find what you need right now, but instead find another document that you would have liked to have taken care of for a long time. … So get started on it first, until it suddenly dawns on you that you have an important agreement that you need another document for, which also cannot be found. And so it goes on and on – and it’s stressful. (Also read: “I Hate My Job” – the 6 best tips from Harvard Business School experts)
It’s a whole different feeling to be able to get started every morning at a tidy desk: Everything is neat and ready at hand, and you can get started right away. So make it a habit to clean up your desk every night. If you have been consistent throughout the day, the chaos should still be limited.
File loose pieces of paper away and generously throw away what you no longer need. Wash used dishes and create a clear surface again. It also prevents colleagues from possibly having to do something at your desk and be disgusted by dirty cups, documents with grease stains or sticky pens – and then report it to your boss in the end. (also interesting: As much holiday as you want: How does it really work in everyday life?)